AI-Powered Course Monitor

Tracks course enrollments daily and flags full or nearly full courses for deans, chairs, and faculty.

  • Automatic daily course data updates
  • Ask in plain English: "Show me COE fully online courses that are full"
  • Daily alerts on full and nearly full subscribed courses
  • Compare current and past enrollment data
Learn More

Problem: Spotting Full and Nearly Full Courses Early

As an administrator at my college, we don't know which courses are full or close to filling up unless we manually search daily or weekly. By the time we catch it, students are already locked out. I want to spot these issues early so I can talk to the department chair about raising the cap or opening a new section. But right now, we're always playing catch-up.

Academic Administrator

College of Education

Solution: AI-Powered Smart Course Monitoring

Start Your Day with the Right Info

Every morning at 8 a.m., our system sends a simple email with the latest course enrollment updates. No logins, no dashboards—just the key info you need in plain text.

You'll see which courses are already full and which ones are close—so you can take action before students get locked out. Raise a course cap, open a new section, create a waitlist, or coordinate with faculty and advisors. Instead of spending hours checking course data, you can respond quickly and plan ahead.

It's one small email that makes a big difference.

Daily 8 AM Updates
Plain Text Email
Instant Insights
No Login Required
Sample Daily Report
Daily Course Report Email

How It Works

Fresh Data Every Night

The system automatically pulls the latest enrollment numbers from the university schedule while you sleep. No need to check anything manually.

Automated overnight data collection
Real-time enrollment numbers
No manual intervention required
Data Collection Process Screenshot
Click to enlarge

Search in Plain English

In addition to traditional table filtering, sorting, and search functions, we've integrated a locally installed AI API that lets you simply talk to the course data. Instead of learning complex filtering techniques, just ask what you need in natural language.

Ask questions like:
"Show me all fully online courses"
"What courses is Dr. Unal teaching this semester?"
"Display only active courses in Computer Science"
AI Search Interface Screenshot
Click to enlarge

Set Alerts for What Matters

Pick the courses, departments, or colleges you want to keep an eye on. The system watches for changes and does the checking for you.

Custom alert preferences
Department-specific monitoring
Automatic change detection
Alert Setup Screenshot
Click to enlarge

Read Your Morning Email

Each day at 8 a.m., get a clear email showing which courses are full or close to full, with notes on what you might want to do next.

Daily 8 AM delivery
Actionable insights included
Trend analysis and recommendations
Daily Email Report Screenshot
Click to enlarge

Benefits for Everyone

For Deans and Academic Leaders

  • Plan ahead with real-time enrollment data
  • Use faculty and space more efficiently
  • Reduce registration issues and improve student experience

For Department Chairs

  • Track high-interest courses automatically
  • Adjust teaching loads and sections with less guesswork
  • Respond early to student demand and capacity issues

Real Results

  • 75% less time spent checking course enrollments
  • 50% faster response to capacity problems
  • 95% of available seats filled without extra effort

Frequently Asked Questions

System & Setup

It automatically pulls from the university's official course schedule each night.

Phase 2: Student Features - Student waiting list notifications, alerts when required courses become available, help students register for the best courses, and show how course choices affect graduation timing.

Phase 3: Better Predictions - Predict how full courses will get, machine learning to forecast enrollment, suggest courses to students, and track student success patterns.

Phase 4: More Automation - Connect directly to university systems, automatically adjust course capacity, help schedule faculty better, and automate resource decisions.

Phase 5: Multiple Universities - Support multiple universities, compare data across schools, and share best practices.

No, it runs in the cloud and works through a simple dashboard and email reports.

There is nothing to setup or install. As soon as you login, the system will let you view, search courses and add subscriptions.

Features & Functionality

Every morning, before 8 AM.

Daily emails showing full or nearly full courses you subscribed to, plus suggestions for next steps.

Yes, you can search or subscribe based on department, course code, instructor, college, modality (online/in-person), and more.

User Access & Roles

It's built for academic leadership — deans, chairs, program coordinators, and advisors.

Yes, and each person can subscribe to the specific courses or departments they care about.

Data & Reporting

Yes, you can compare current course data to past semesters.

Yes, you can export results for use in planning and reporting.

Privacy & Security

No, the system only monitors course-level data — never individual student records. The system is only open internally within the institution. No public access.

Yes, all data is encrypted and stored in compliance with university IT standards.

Contact

Dr. Zafer Unal

Dr. Zafer Unal

Project Founder

Professor of Education at the University of South Florida with a doctorate from Florida State University. Passionate about using technology to make learning more engaging and effective, with research focused on developing educational applications and exploring AI use in education.

University of South Florida
College of Education